Best Recruitment Automation Software: Reasons to Automated Your Recruiting

Recruitment management system

Recruitment management software is increasingly in demand. Solutions for recruitment process automation or so-called Human Capital Management Systems (HCM) offer us great prospects — the HCM global market has grown to $ 22.51B by 2022, comparing to $14.50B in 2017. How can your business benefit from HCM solution and why develop online recruitment system?

Why Does the Recruitment Process Need Automation Software?

In a previous article, we’ve mentioned Paycom — a developer of the Human Resource Management System (HRMS). The company was founded back in 1998, but over the last three years its HRMS has begun gaining momentum, and in 2017 Paycom joined TOP-100 fastest growing companies, according to Fortune. With each year it’s getting harder to «hunt» high-qualified staff, therefore, large companies are willing to pay for HR solutions that will help to win the competition.

Cloud-based recruitment management system allow to monitor the state of the labour market, help to quickly and effectively find the right employee and even to monitor the period of adaptation. Also, online recruitment system allows managers to track recruiters, HR managers and Talent Acquisition specialists efficiency, even if they work remotely.

How Does Best Recruitment Automation Software differ from Classic CRM?

In fact, the HRM system (as well as a TMS — transportation management system) is one of the varieties of CRM systems. The main difference is that a CRM system is primarily designed for sales automation and the main focus of HRM is placed on the interaction between recruiter and potential employees.

Online recruitment software is designed to provide CEO or Head of HR department with an opportunity to:

  • set tasks for recruiters;
  • monitor the process of search and recruitment of personnel;
  • monitor the process of employee’s adaptation;
  • identify recruiter’s KPI and HR Department effectiveness.

Advantages of Recruiting Automation Software

Efficiency in Time and Cost

Recruitment process automation software significantly reduces the time and effort required for candidate sourcing, screening, and shortlisting. Automated systems can analyze resumes, identify relevant skills, and align them with job requirements, resulting in valuable time savings for recruiters. Moreover, automation eradicates the need for manual data entry, thereby lowering administrative costs associated with recruitment procedures.

Elevated Candidate Quality

Recruitment automation tools leverage advanced algorithms and predictive analytics to identify top-tier candidates. By harnessing machine learning and data-driven insights, recruiters and hiring teams can make more informed decisions, ensuring a higher caliber of candidates within the hiring pool. Automation plays a pivotal role in the recruitment process: candidates possess the requisite skills, experience, and qualifications, thus increasing the likelihood of securing the ideal match for the position.

Improved Candidate Experience

Recruiting automation systems offer a seamless and user-friendly experience for candidates. Features like automated email responses, real-time status updates, and the option for candidates to self-schedule interviews enhance communication and engagement. This contributes to an overall positive candidate experience, which in turn bolsters the employer brand and attracts high-quality talent.

Scalability and Uniformity

Recruitment process automation software facilitates scalability and consistency in the hiring process. Automated systems empower recruiters to efficiently manage a substantial influx of applicants without compromising quality. The use of standardized evaluation criteria and objective assessment tools ensures fairness and consistency throughout the recruitment process, fostering an equitable environment for all candidates.

Key HR and Recruitment Processes that Need to be Automated

Database maintenance

Recruiter receives quite a lot of CVs to one open position, those summaries form an excellent database for HR manager. Online recruitment automation software allows to grouping of CVs by skills, experience, salary expectations, etc. All data is stored in a convenient form, HR specialist can quickly retrieve the summary by specifying the required parameters (something like a database of prospects in the CRM system).


During the working day, recruiter at a large company has to handle about 200 CVs for one position. Of course, a human is not able to read all the submitted information. For the qualitative data processing, there are many techniques that reduce the initial résumé processing to two minutes.

Using the HRM system initial candidates selection can be fully automated. Modern employee recruitment software is based on artificial intelligence technology — the system makes the initial scanning of candidate profiles (e.g. in LinkedIn) and selects the most relevant profiles considering the specified parameters.


On average, the vacancy closing process, from receiving a request to the job offer, takes about 39 days. The applicant must pass several interviews, usually from two to seven. It is a frequent case when the process is delayed due to the fact that there are very few time slots in the schedule of employees who have to conduct interviews (especially executives and CEOs).

Best recruitment automation software allows manager creating one task for a particular candidate, which will be visible to all process participants, from recruiter to head of Department and CEO. Typically, HRMS is integrated with the email services, calendar, and employees schedule — recruiter sees free time slots and assigns job interview at a convenient time. This avoids overlap and saves time on vacancy closing.


Online recruitment system allows automating almost all registration processes. Special services provide the ability to sign documents online from any device — computer, tablet or even a smartphone.


The adaptation period may take up to six months — this is a time to familiarize the employee with corporate culture, operating principles, project nuances. Depending on the industry and company’s specifics adaptation and tasks can vary. For this, if you choose to develop online recruitment system you should consider its flexibility under a variety of business sectors.


We develop CRM and TMS systems, implement complex web services and native iOS and Android applications, and develop a custom design. For more than 13 years has created projects for large companies from the USA, EU and Ukraine. Contact us to discuss the details of your project. Let’s create a unique solution that brings you benefits!