Nova Post Saves $1.3 M+ on Employee Management with a Workspace Portal

First, we had to unify all of Nova Post’s employee data in one system. Since they relied heavily on 1C, an ERP system, our first challenge was to set up a smooth integration. This ensured no duplicate databases or syncing delays — just one reliable, unified source for all employee information, from job positions to leave balances. We also implemented strict role-based access control and encrypted all personal data to meet both internal and legal standards.

On top of that, together with Nova Post, we migrated the entire database from MS SQL to PostgreSQL — the biggest technical challenge of the project. It required data restructuring, careful query optimization, and a solid backup and rollback system to avoid data loss.

We integrated a Qualified Electronic Signature (QES) module to allow instant and secure document signing, no printing or scanning needed. Implementing this was no small feat. We had to use a specialized library for digital signatures and even develop our own internal solution. The signatures are stored on a network cryptographic module, adding another layer of security. It took us a month to fine-tune everything, and the result was a noticeable drop in admin time for document management.

Nova Post handed us a detailed brand book, and we respected every pixel of it. From typography to colors, their design system had clear, strict rules. Before starting, we studied it inside out and synced closely with their lead designer. Once aligned, we were trusted to expand the system where needed. As their internal styles evolved, we adjusted our work, proposing new UI elements while keeping everything cohesive.

Then, we continued to add features Nova Post wanted to see in the new system. To reduce HR workload, we implemented modules for payroll and inventory. Now, employees can log in to download their salary statements, payment records, and contracts directly. On the backend, the asset management system tracks laptops, phones, scanners, and uniforms, tying each item to a user profile and greatly reducing the risk of losses across the company’s vast workforce.

Finally, following Nova Post’s vision, we designed a modular interface that brings together every internal service an employee might need, from onboarding to hardware requests. Need an income statement or want to check your vacation balance? It's all in one place. No more emails, spreadsheets, or HR calls. Each service has its own workflow and status tracking, so nothing gets lost or delayed.